How your cannabis POS system can save you time

retail inventory audit checklist clipboard for cannabis sales.

In a fast-paced, ever-changing retail environment, it’s important your POS system understands your store’s workflows to save you time. In this article, we’ll go over 5 ways Greenline POS can save your staff hours every week in operational costs.


Automatic provincial product imports


Within a product’s lifecycle in a store, the process of product management is one of the most time consuming for management teams. Every time there is a new product available from your provincial wholesaler, someone from management needs to spend time pulling all the product details together, determining how they should be arranged for reporting purposes, and filling in SKUs, names, descriptions, images, compliance weights, etc.
This can be time draining especially in provinces like Alberta, where recently there is a massive expansion in the number of new products made available to retailers.


With Greenline POS however, the amount of time taken to add a product can be reduced from 5-10 minutes down to a matter of seconds using our provincial product import feature. On a weekly basis, we update our internal catalog of products from BC, AB, and ON to make them available for our users. When you want to import Agent Orange pre-rolls, you simply need to select “Import from AGCO” (or your respective wholesaler), enter the name of your product, then press enter. 


The following information will be automatically filled in for you:

  • Provincial SKU
  • Name
  • Image (if available)
  • Vendor (will create a vendor if not available)
  • Description
  • Variants
  • Barcodes
  • Cannabis compliance weights

With Greenline POS, your team can spend almost 80% less time entering cannabis product details into your system, allowing you to focus more on inventory management and store operations.


One-click compliance reports


All provinces across Canada are required to generate monthly compliance reports on the first week of every month. For provinces like Ontario, the process is particularly painful due to the need to capture inventory snapshots for every compliant product for each day in addition to detailed sales data in very specific formats.


Without a system to automate the process, generating the report manually can take anywhere from 3 to 12 hours a month, depending on your province and the number of staff you have.


Thankfully, this is a problem that Greenline POS has been helping stores with since legalization on October 17th. We’ll automate the entire compliance report generation and correction process for you. Here’s how it works:

  1. Go to Greenline’s compliance report generation feature page.
  2. You will see a list of all inventory logs that may require attention. Here, you can set your inventory discrepancy reasons to ones approved by Health Canada.
  3. Preview your compliance report details, which includes a per-product and per-category breakdown
  4. Click “generate report”, and send to your provincial regulator.

Greenline was built by Canadians for Canadians, ensuring top-notch support as it relates to your store’s reports and guaranteed updates as the regulations from Health Canada evolve.


Fast inventory audits


In our experience, the best stores count their cannabis inventory every single day. It can be an incredibly time consuming process to get your staff to go around your front and back of store with a paper clipboard and counting every unit of product.


As a manager, it’s important that you have the following pieces of information:

  • When is the last time someone at my store counted our inventory?
  • Who did the audit?
  • How many discrepancies were there?
  • What is the dollar value of those discrepancies?
  • Do we need to investigate further?

Using Greenline’s inventory audit feature, managers can see everything that’s going on with their inventory counts, the employee responsible, the time it was moved, and more! With Greenline POS, store operators have the ability to see every action taken in their store, even when they’re not physically there.


Learn more


If you’re interested in saving your store time with a Canadian cannabis retail POS built specifically for your needs, get in touch! Your team can chat with our experienced team at https://getgreenline.co/schedule-a-demo

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